How it works, in one line
In manufacturing the bottleneck is rarely making the thing — it’s keeping suppliers, orders, and dates under control without a late delivery ambushing the line. The agent doesn’t approve purchases or sign contracts: it makes sure every PO is followed up, every request becomes a record, every delay shows up before it turns into downtime — and it hands you what needs judgment and money.Concrete flows
1. Chase the supplier — purchase orders and delivery dates
Trigger: a purchase order was issued and the promised date is approaching, or it passed without confirmation. The agent pulls the supplier, the item, and the agreed date from the CRM, checks that supplier’s delivery history in the Company Brain — who tends to run late, what the real lead time is — and drafts a crisp chase: “confirming delivery of PO 4821, 1020 steel, due 06/28; still on track?” The send goes out by email or WhatsApp via Marcus, with the option to ask for your approval before each send while you don’t yet trust the tone. The supplier’s reply lands as activity on the card, and the order’s stage updates — confirmed, late, rescheduled. The result: you don’t find out about the delay when the line stops. You find out when the agent chases, days ahead, and it only calls you if the supplier goes quiet or gives a bad date.What to ask and when to chase lives in the Brain, not in a fixed script. A
critical-component supplier with a long lead time gets chased earlier and
more firmly than a shelf item — the agent pulls that calibration from the
history you already ingested.
2. Turn a loose inbound request into a structured order record
Trigger: a request arrives by email, WhatsApp, or a form — a customer asking for a quote, a distributor sending a purchase order as plain text. The agent reads the message, extracts what matters — item, quantity, desired date, terms, who asked — and creates a structured record: a lead or opportunity in the CRM if it’s a quote, or a task on the order board with every field filled and the original attachment alongside. Nothing sits in a lost screenshot; the conversation history becomes activity. If the request matches an item already in the Company Brain — spec sheet, price list, availability — the agent notes the reference on the card. The win isn’t “a bot that types orders.” It’s that no request gets lost in the inbox and whoever opens the board in the morning finds each one already in the right shape — ready to become a quote, which you review and approve.3. The routine that flags late inbound materials — and keeps documents in place
Trigger: a routine the agent schedules for itself sweeps the open purchase orders every morning. The routine matches POs against promised dates and surfaces what’s late or about to be late. For each one, the agent opens a proactive notification in your bell, drafts the supplier chase (flow 1), and — if the delay threatens a customer delivery — flags it on the production board. In the same motion, when an invoice, a quality certificate, a catalog, or a supply contract arrives, the agent files the document in the right folder — by supplier, by order — and ingests the content into the Company Brain, so the next question (“what’s the certificate for batch X?”) has an instant answer.The delay that becomes downtime was almost always visible in advance. A
routine has no hectic Monday: it watches the dates every day, at the same
time, and turns “nobody saw it” into a flag in your bell before the problem
reaches the floor.
4. The daily operations digest
Trigger: a routine at the end (or start) of the day. Athena — the organization’s chief of staff — gathers what happened and what’s coming: purchase orders that changed status, deliveries confirmed and late, new requests that came in, dates due tomorrow, documents still missing. She assembles a short, direct digest and delivers it to your bell and the channel you use. With the Composio integration, that same digest can drop into the operations team’s Slack or become an item in Notion — without anyone compiling a spreadsheet by hand.Why this matters: the picture of the operation usually lives in three
heads and five tabs. A daily digest, always at the same time, with the right
numbers pulled from the CRM and the boards, is what makes the backoffice
truly link the floor to the office.
What stays human
Where to start
Upload suppliers, sheets, and documents to the Brain
Ingest your supplier list with lead times, the item spec sheets, and the
documents you consult every week into the Company
Brain. That’s where the agent pulls the right chase
and the instant answer from.
Let the agent chase the first batch of orders
Connect a channel and let the agent track open
purchase orders and chase delivery dates. Start with human approval before
each external message and loosen it as it earns trust.
Schedule the late-materials sweep and the daily digest
Create a routine that sweeps the dates every
morning and another that delivers the operations digest. One agent, one
cadence, one channel — and autonomy grows slowly.
Next steps
Backoffice
The full pattern of the office that sustains the operation — records,
documents, chases, and the digest that connects the dots.
Operations
Tracking order, date, and delivery end to end — of which manufacturing is a
high-volume case.
Routines
The daily date sweep and the operations digest — proactive, at the same
time, every day.
Composio
Take the record and the digest where the team already works — Slack,
Notion, calendar, and hundreds of apps.