Brain — org knowledge

Ask a new teammate to write a customer email on their first day and you’ll get something generic — they don’t yet know how your company sounds, who you sell to, or what you’ve already promised. Your agents start the same way. The Brain is the shared memory that fixes that: write down how the company works once, and every agent draws on it from then on — instead of you re-explaining the same context on every task.

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Why it exists

AI agents are only as good as the context they receive. If Athena knows nothing about how your company talks to customers, she sounds generic. If Marcus doesn’t have access to the pitch deck your team created, he makes up arguments from thin air. The Brain is where that context lives — curated documents, captures of relevant pages, the org’s voice_md, and memories accumulated from past conversations. The same store feeds Athena, the operator who runs your org, the specialists working under her, and — scoped privately to you — your Digital Twin. Everything is organization-scoped and versioned.

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What you store in the Brain

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How agents query the Brain

No agent works from a blank page. Every agent that needs context runs a semantic search against the Brain — not exact text matching, but “is this snippet relevant to what I’m doing right now?” Examples:

• Marcus composing an email → pulls the voice_md + the pitch deck
  • recent captures about the lead in question
• Athena answering an internal question → searches docs that cover that topic, cites the sources
• Scout researching a lead → cross-references the public findings with the Brain’s ICP to assess fit

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Document upload

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Knowledge captures (clipping)

While browsing in Apollo Space (e.g., while Scout is researching, or while you’re reading an article opened via read_url), you can capture excerpts with a single click. Each capture stores:

• Source URL
• Selected excerpt (text)
• Optional free-form note from you
• Who captured it + when

Captures become part of the Brain — agents find them in semantic searches from that point on.

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Permissions — org-wide vs personal

Apollo Space’s Brain has two scopes: The separation is fenced at the database level — another org member cannot see your personal brain even if they search manually.

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Search: how it works in practice

You can search the Brain manually too — it’s not just for agents:

• Direct search: search field → type what you want to find
• Filters: by type (doc / capture / voice), by date, by author
• Results ranked by semantic relevance, with the source highlighted

Useful for “where did I see that information about client X?” three weeks later.

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Limits and retention

• Document size: individual files up to 100 MB. For larger documents, split them or contact support.
• Org total: a generous limit that scales with your plan — details under Settings → Billing.
• Retention: documents remain as long as the org exists. If you cancel the account, the Brain is deleted after the grace period (90 days by default).
• Export: you can export the entire Brain at any time (Settings → Brain → Export). Format: ZIP with original files + JSON manifest.

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Next steps